Preparing a Session Plan

to prepare for and deliver your training session. The session plan is the last instrument in the set of training tools that flow from the Training Needs Analysis - following the learning program and delivery plan.
So what exactly goes in to a good session plan?

1. Details of the learning environment

This information is needed so that the trainer can prepare for the session and take care of any set up requirements such as arranging tables and chairs in a particular way. Any OHS requirements should also be noted here.

2. Resources required

Any resources and/or supporting materials required through the session should be noted and detailed here so that the trainer can get organised. This would include books, handouts, photocopied materials, videos, television, overhead transparencies, materials for activities etc - depending on the requirements of the session.

3. Identified and potential constraints and/or risks

Any risks or constraints that could impact on the session should be identified on the session plan, either as a general comment or in relation to a specific section of the session plan. An example would be if a practical component of the training has some OHS risks - the session plan should include this information so that the trainer is aware of any issues.

4. Special learning needs of learner/s

Any specific learning needs (e.g. literacy issues or a learner with a disability) would be detailed here, as relevant to this particular session.

5. Overview of the assessment methodology for this training

A very brief overview of the assessment methodology (eg; whether it's a formal test or demonstration) can be included, for the trainer's information. If more details are required, the trainer would refer to the assessment plan.

6. Detailed breakdown of time allocated to all activities and delivery for the session

he session plan needs to outline the entire session (eg half-day, full-day, 2-hour workshop etc) in 'chunks' that shows the trainer exactly what he/she is delivering and the timing of all aspects of the session.

T

7. Catering requirements

Sometimes the trainer will be organising morning/afternoon tea or lunch for the group - if so, any special dietary needs are noted here as are other relevant details so that you can organise any catering required.

8. Details of competency standards

The session plan will detail the competency standards (and qualification where appropriate) that the trainer is delivering against.

9. Delivery mode for the session

The session plan should clearly nominate the delivery mode (or modes) being used. If a program or course is made up of several sessions, each with a different delivery mode (eg some online, some face-to-face), a separate session plan should be done for each one.
The key to preparing a session plan is to imagine you are doing it for a trainer that has never delivered this training before. The more detail it contains, the better.